If You Encounter Problems with the Transition from CreateSpace to KDP…

SOLUTIONS TO COMMON ISSUES WITH KDP PRINT

For most authors using CreateSpace, the transition to Kindle Direct Publishing (KDP) is smooth.

A simple three-step process helps you make the transition. Your books remain available for sale at Amazon and other distribution channels. Your royalties remain the same (except for royalties in Europe for books under 100 pages). The books are printed in the same facilities used by CreateSpace. The guidelines for interior and cover formatting are nearly identical.

It should be a seamless transition, and for most authors it is.

But when millions of CreateSpace books move to KDP in a short time span, a few unfortunate authors are bound to experience one or more issues.

If you happen to encounter one of the following issues, you might try my suggestion or you might contact KDP for help.

THE COVER WAS REJECTED BECAUSE THE SPINE TEXT WAS TOO LARGE

Unfortunately, if you change your list price, change your keywords, change your categories, or even edit your description at KDP, you must republish your book in order for the changes to take effect.

When you republish your book, KDP reviews your interior and cover files. It’s sort of crazy: If you don’t change your interior or cover files, why does KDP even look at them? They were good enough the first time. But it doesn’t help us to ask this question to ourselves. It does help to be aware that it will happen.

KDP is more strict about the size of your spine text (or more precisely, the distance between your spine text and the spine edges) than CreateSpace was. If you (or your cover designer) tried to make your spine text as large as possible (0.0625″ from the spine edges), it’s relatively common for KDP’s measurement to decide that your spine text is slightly too close to the spine edge. KDP is very picky about this.

If CreateSpace passed your cover file, beware that KDP might reject the very same cover file (even if you didn’t upload a new one) when you attempt to republish your book at KDP.

One way to avoid this is the same way that you can correct the problem: Revise your cover so that the spine text leaves a little extra room (significantly more than 0.0625″) between the spine text and spine edges. If you try to cut it close, there is a good chance that your cover will be rejected during the file review process (which occurs after you press the Publish button, and which prevents the changes from going live).

If you just need to revise your book description, it’s better to create an Author Central account at Amazon and use Author Central instead. However, if you do use Author Central, you should copy and paste the HTML version of your Author Central book description into KDP and save it at KDP. Why? Because if sometime in the future you republish your book at KDP, the KDP description will overwrite the Author Central description (years ago, it was different).

If you’re thinking about revising keywords or categories, consider this decision carefully. If your book has been available for some time, it’s possible that your book has benefited from keyword or category associations that your book may have developed. If you change your keywords or categories, you risk losing such associations. When you’re not getting sales, there isn’t much harm in trying. But if you are getting sales and you lose associations that had been helping you (without your knowledge, of course), it could negatively impact your sales.

YOUR COVER ISN’T SIZED AS EXPECTED

CreateSpace was a little more flexible with the cover size. If your width or height were slightly too small, for example, CreateSpace might adjust it for you. If the cover was oversized, it wasn’t a problem as long as the extra space was intended to be trimmed off and the meaningful content was sized appropriately.

KDP’s previewer checks your cover size and expects it to match KDP’s calculation based on your trim size, page count, page color (white or cream), and interior color (b&w or full color).

If your cover size isn’t what KDP’s previewer expects, you will automatically receive an error and you won’t be able to approve the preview and proceed to the next page of the publishing process until you fix the problem and submit a revised file.

YOU ENCOUNTER FUNCTIONALITY ISSUES WITH KDP’S WEBSITE

If a feature isn’t working properly at KDP, it could be related to your choice of web browser.

Very often, when a feature doesn’t work at KDP’s website, simply changing your web browser will resolve the issue. It’s worth trying.

As with most websites, rarely a feature at KDP may be temporarily down. When a feature is temporarily unavailable (which is rare), it usually shows a message at the top of the screen. However, rarely there may be an issue and no message shows on the screen. In this case, if you try again later, the feature may be functioning as it should.

If the feature still isn’t working after a couple of days and switching web browsers doesn’t help, make sure that your computer and browser specs are sufficient to handle KDP’s website (or whatever feature you are trying to use). If so, try contacting KDP help.

YOU PUBLISHED A BOOK, BUT AN ERROR OCCURRED DURING FILE PROCESSING

CreateSpace could handle relatively complex PDF files.

It turns out that currently KDP can’t handle the same level of complexity as CreateSpace could.

When your PDF turns out to be more complex than KDP can handle, here is what will happen:

  • Your interior file will appear to upload just fine. You will see a green checkmark next to the file.
  • A message will show that your file is being processed. This is normal so far. Don’t panic.
  • A red exclamation mark will appear inside of a triangle next to your interior file and you will see a vague error message asking you to check your file. This isn’t normal. One way for this to happen is if your PDF is too complex.

There are a variety of ways that a PDF can be more complex. It’s not necessarily the size of your file either. It’s more about which features you used when typing and formatting your book, which PDF converter you used, and the choices you made regarding formatting and layout.

A number of features available in Microsoft Word can result in a complex PDF. For example, it’s better to format a picture as a JPEG with image software and insert the picture into Word with the text wrapping set to In Line With Text. It’s much more complex to use Word’s drawing tools. It’s also more complex to use textboxes and WordArt. If you wrap pictures or textboxes in front of text, beside text, or behind text, for example, instead of in line with text, this makes the file more complex.

There are simpler and more complex ways to add ordered and unordered lists, or to add borders, or a variety of other features in Microsoft Word.

Browse through your file and ask yourself which design or formatting choices you may have made which could be making your PDF more complex. What can you do to simplify it (without sacrificing quality).

If you make changes, save the original file as backup. That way, if the revisions don’t help your file get processed at KDP, you will still have your original available.

Try using a different PDF converter. Adobe Acrobat is among the best, but even Adobe’s PDF’s are susceptible to this issue at KDP. Throwing money at the problem won’t guarantee a solution.

Ideally, you should flatten images and embed fonts in your PDF, provided that your PDF converter has these options available.

If you’re unable to solve this problem, try contacting KDP help.

PRINTED PROOFS, AUTHOR COPIES, AND APPROVING THE PROOF

At CreateSpace, when you “approved” your proof you were publishing your paperback. At KDP, it’s different. When you’re looking at your book in KDP’s previewer, clicking Approve doesn’t publish your book. It just lets you proceed to page 3 of the publishing process. As long as you don’t click the Publish button when you get to page 3, your book won’t be published.

If you wish to order a printed proof, you can find this option is you read carefully on page 3 of the publishing process.

You must publish your book before you can order author copies. Once your book is published, you can order author copies from your Bookshelf.

What if you wanted to order author copies without making your book available for sale on Amazon. Well, this is a problem.

You could publish your book, making it available for sale on Amazon, and then unpublish your book after ordering the author copies, but this has disadvantages. For one, your book’s Amazon detail page will already be live. For another, your publication date will be set and you will miss out on valuable potential exposure from the Last 30 Days and Last 90 Days filters on Amazon (when combined with other searches, some self-published books get noticed this way). I recommend NOT setting a manual publishing date: Choose the option that your book’s live on Amazon date will be used. Don’t publish your book until you’re ready for it to be available for sale. This will maximize your book’s exposure.

Another option is to publish another copy of your book with another print-on-demand publisher (or a local printer) that will let you order author copies without making that copy of your book available for sale anywhere. You won’t be able to use the same ISBN for both books, but at least you can get copies (other than printed proofs, which now have a not for resale watermark rendering them unfit for use as author copies) before your book goes live on Amazon. You could even get spiral bound books or hardcover using this option; your author copies could be ‘special.’ Check out Lulu and Barnes & Noble Press (this last option only offers author copies; they don’t currently offer paperback distribution to anywhere, unless you’re among the top sellers of Nook eBooks, though it is expanding). KDP’s main competitor is Ingram Spark, but whereas KDP lets you publish for free, Ingram Spark charges a setup fee.

YOU BELIEVE THAT YOU ARE MISSING ROYALTIES

Of course you are! You had dreams of selling millions of books, right?

(But seriously…)

If you made the transition from CreateSpace to KDP recently, note that it’s relatively common for your royalty reporting to slow down significantly (50% or more) for a few days (perhaps even a week). This happened to me and some other authors that I know, but after 5-7 days the royalties picked back up to normal and made up the difference. Be patient.

Amazon offers a surprisingly transparent royalty reporting system. It’s much better than receiving a single statement in the mail once every 3 to 6 months. You can see royalties show up in your reports throughout the day (provided your book sells multiple times per day). It’s really cool (but be careful not to turn into a stats junkie and waste precious time that you could have spent writing your next book).

However, with this amazing level of transparency, any time a normal delay occurs, if you happen to be aware of the sale (because a customer told you about it), it’s only natural to freak out.

Most of the time, you see a royalty show up in your reports when the book prints, which often occurs the same day, but sometimes takes a few days. If you sell thousands of books, almost all of them will show up in your reports within a few days of the sale.

But there are a variety of exceptions. If a royalty isn’t showing up, it’s most likely one of the following reasons.

  • A family member or friend said, “I bought your book last week,” while secretly thinking, “I didn’t buy your book, but I didn’t want to hurt your feelings by admitting this.”
  • A customer told you that they bought your book, but what you don’t know is that they didn’t buy it new directly from Amazon. Maybe they bought it from another online bookstore. Or maybe they bought it from a third party on Amazon. In this case, it might take 4-6 weeks for the royalty to show through the Expanded Distribution channel.
  • If a customer buys a used copy on Amazon that’s being resold by a previous customer, you won’t receive a royalty for the resale. You already received a royalty when the original customer bought your book (unless, of course, you gave that copy away). Most customers prefer to buy new books, especially if the list price isn’t super high compared to $10. I wouldn’t lose any sleep over the sales of used copies (unless you have a really expensive book).
  • Returns. If a previous customer returns a book and Amazon sells that returned copy to a new customer, you won’t be paid a royalty for the returned copy. Suppose customer X tells you that they bought your book, but you never see the royalty show up in your reports. It’s possible that customer Y bought your book a week ago, then customer Y returned your book, and Amazon resold that book to customer X. In this case, you were already paid this royalty last week. (For paperback books, Amazon doesn’t tell you about returns. You have no way of knowing how many books were returned and how many returned copies have been resold.)
  • Delay. For whatever reason, Amazon occasionally uses a third-party printer to source an order. When this happens, it can take 4-6 weeks for your royalty to show up in your reports.
  • Holidays (or Amazon Prime Day). Amazon sometimes stocks up on select titles for the holidays. When this happens, you won’t see royalties show in you reports as the books are sold. Instead, you see a bulk sale (or a few bulk sales). Sometimes the bulk sale occurs when the books are printed, sometimes it occurs later, sometimes it’s spread over a month or two in installments. Sometimes you even see usual royalties sprinkled in between.

If you happen to know the customer, ask for the printing numbers from the last page of the book. Send these printing numbers in a polite email to KDP. They should be able to use the printing numbers to help track the sale of the book.

YOUR AUTHOR COPIES TOOK LONGER TO ARRIVE

Sometimes, CreateSpace proofs and author copies arrived rather swiftly, even when we took the least expensive shipping option.

It won’t always be that quick.

Suppose you need several copies for an event.

My advice is to schedule the event and order author copies several weeks in advance. I order extra copies, just in case.

What if the shipment is delayed? What if there are defects?

With this in mind, I order author copies so far in advance that if there are defects, there is enough time to replace them, and even if the replacements are defective, there is enough time to replace those too. (If that’s not good enough, you were destined to have a problem, and you have the right to feel infuriated.)

If you don’t allow plenty of extra time, you’re taking a risk. It would be ideal if we could always receive perfect copies right on time. But it’s practical to allow for the worst-case scenario.

I take the cheapest shipping option, but order well in advance. This is my advice.

YOU ENCOUNTER SOME OTHER ISSUE

If your issue isn’t on my list:

  • See if your issue has been discussed in the comments.
  • Try asking your question in the comments.
  • Try searching the KDP community help forum.
  • Try asking your question in the KDP community help forum.
  • Try contacting KDP support.

I wish you luck.

YOUR EXPERIENCE WITH KDP IS JUST FINE (OR BETTER THAN YOU HAD EXPECTED)

Hey, this happens to most authors. Those authors are also far less likely to go online and talk about their “problem.”

Obviously, in this case, what you should do is recommend KDP to other authors. You can hope for good karma: Maybe a customer will like your book and recommend it to a friend.

Actually, KDP is better than CreateSpace in a few ways.

Authors based in Europe appreciate that they can order proofs printed in the UK or continental Europe instead of having their proofs shipped from the USA.

KDP’s Expanded Distribution has even surpassed CreateSpace. For example, I see paperback royalties on my KDP report for Japan, and other countries are on the horizon.

You can now choose 7 sets of keywords (instead of just 5), and there is no longer a 25-character limit per keyword set (but I wouldn’t exceed 50 characters including spaces).

You can now choose 2 browse categories (instead of just 1) without having to contact support, and the categories are more aligned with Amazon’s browse categories (though it’s still not perfect).

KDP’s community forum is different from CreateSpace’s. Is it better? I’m not sure. I haven’t seen spam recently (at least, not at the hours I’ve been checking), which is a good sign. There are helpful community members on both forums.

You can now advertise paperback books with AMS via KDP. This wasn’t possible with CreateSpace. Advertising may not be the magic solution you were hoping for, and it isn’t cost-effective for every book. But it’s nice to have a new tool that wasn’t available previously.

You no longer need to separately login to KDP and CreateSpace to check your Kindle royalties and paperback royalties. Now they show together on the same report.

Write Happy, Be Happy

Chris McMullen

Author of the Improve Your Math Fluency series of math workbooks and self-publishing guides